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Document Controller
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Category
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Administrative / Clerical/ Support
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Skill Set
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Administrative skills,Communication skills,Coordination,Judgmental skills,Operations management,Organizational skills,People management skills,System administration
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Career Level
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Mid - Level
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Employment Type
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Full Time
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Min Work Experience
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1 - 2 Years
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Min Educational Level
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Bachelors Degree
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Monthly Salary
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Unspecified
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Benefits
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As per UAE Labor Law
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Description
The company
Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 5,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.
Four simple values guide our behaviour in our pursuit of a better way; Safety first - no compromise, Client focus - deliver on our promise, create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.
We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.
The opportunity
Be a part of our international consultancy business that spans our five global hubs, where we oversee work for world leading organisations across the public and private sectors.
Our Middle East, North Africa and India hub started in 1998 and has successfully operated in a wide range of countries, delivering project and programme management and cost consultancy services.
The role
Document Controller
Working within a key team in our programme and project management joint venture, responsible for supporting the head of document controls in the development and maintenance of the dc procedures.
We aim to have a high standard document control system on this major programme, therefore, the knowledge and experience of the document control staff will be more technical rather than purely administrative.
Your responsibilities will include:
Managing all processes and procedures for the programme and projects and their implementation on the relevant systems.
Managing day to day administration of the system and liaising with the EDMS to resolve problems to improve the effective running of the system.
Supervising the performance of individual members of the document control team on a project by project basis, ensuring the efficient delivery of project requirements.
Performing document controller’s duties when others are on leave.
Delivering training on procedures and document protocols internally, to the client teams and supply chain.
Ensuring the team’s adherence to the processes and procedures and providing guidance when deviation occurs.
Performing a comprehensive quality check on each document and associated documents, in accordance with the programme defined documents protocols.
Performing periodic quality checks to the system registers.
Supporting the team on routine and ad hoc project-wide assignments.
Producing quantitative, status and analysis reports.
The requirements
Your experience, knowledge and skills need to include:
Previous working experience in a similar role.
Experience of SharePoint and BIW or other on-line collaboration tools.
Experience of supporting programme/project focused teams in property or construction environments.
Must be an expert level in Aconex.
Good knowledge of MS Office packages especially Word, Excel, PowerPoint and Outlook.
Excellent document organisational skills.
Management of multiple and changing priorities in a high volume environment.
Accuracy and good attention to detail.
A high degree of expertise in technical data management.
Qualifications
A relevant degree qualification.
Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.
“Mace is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people to excel.”
Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 5,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.
Four simple values guide our behaviour in our pursuit of a better way; Safety first - no compromise, Client focus - deliver on our promise, create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.
We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.
The opportunity
Be a part of our international consultancy business that spans our five global hubs, where we oversee work for world leading organisations across the public and private sectors.
Our Middle East, North Africa and India hub started in 1998 and has successfully operated in a wide range of countries, delivering project and programme management and cost consultancy services.
The role
Document Controller
Working within a key team in our programme and project management joint venture, responsible for supporting the head of document controls in the development and maintenance of the dc procedures.
We aim to have a high standard document control system on this major programme, therefore, the knowledge and experience of the document control staff will be more technical rather than purely administrative.
Your responsibilities will include:
Managing all processes and procedures for the programme and projects and their implementation on the relevant systems.
Managing day to day administration of the system and liaising with the EDMS to resolve problems to improve the effective running of the system.
Supervising the performance of individual members of the document control team on a project by project basis, ensuring the efficient delivery of project requirements.
Performing document controller’s duties when others are on leave.
Delivering training on procedures and document protocols internally, to the client teams and supply chain.
Ensuring the team’s adherence to the processes and procedures and providing guidance when deviation occurs.
Performing a comprehensive quality check on each document and associated documents, in accordance with the programme defined documents protocols.
Performing periodic quality checks to the system registers.
Supporting the team on routine and ad hoc project-wide assignments.
Producing quantitative, status and analysis reports.
The requirements
Your experience, knowledge and skills need to include:
Previous working experience in a similar role.
Experience of SharePoint and BIW or other on-line collaboration tools.
Experience of supporting programme/project focused teams in property or construction environments.
Must be an expert level in Aconex.
Good knowledge of MS Office packages especially Word, Excel, PowerPoint and Outlook.
Excellent document organisational skills.
Management of multiple and changing priorities in a high volume environment.
Accuracy and good attention to detail.
A high degree of expertise in technical data management.
Qualifications
A relevant degree qualification.
Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.
“Mace is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people to excel.”
