Job Purpose

To provide personnel support on all employee related documents/ records/ files and ensure timely maintenance, processing, recording and reporting of all personnel information in efficient, accurate and timely manner

Job Requirements

Education/Certification and Continued Education

High School/ A Level with diploma in secretarial practice
Years of Experience

1 - 2 years relevant experience

Essential Roles and Responsibilities

Functional Roles and Responsibilities

Provide assistance to Corporate HR Team from time to time
Maintain and ensure up-to-date personnel records/ files in line with the Co.’s HR policies and procedures and in an easy retrievable manner.
Coordinate with unit HR Representatives ensuring compliance of all documents necessary for regularization of paper work in respect of any correspondence undertaken or expected to be rendered. Follow up on regular basis for the pending issues to ensure quality compliance.
Maintain inventory of records/ files efficiently without any loss/ misplacement of information and device ways/ process to ensure smooth inflow and outflow in compliance with SOAs.
Maintain and update HR records such as role profiles, classifieds, ET module for HO, personal email IDs, HR transactional dashboard and mobile numbers of employees on Civilsoft.
Coordinate printing of HR related documents/ manuals such as induction manual, training handouts etc., and ensure timely delivery to the respective stakeholders. Coordinate with Finance department for the vendor payments.
Coordinate printing and distribution of inner-circle Cards for new Joiners and special request from employees in efficient and timely manner.