Job Description

Devising optimum rotational planning in coordination with Operations Managers and deployed personnel, ensuring Client’s requirements, as set in the project contractual scope of work, are met.

Ensuring adequate coverage of personnel on medical services sites in alignment with client contractual obligations.

Managing all travel arrangements including rotational flights, entry visas, and accommodation.

Managing on-boarding and induction of all personnel prior to deployment to site.

Informing Operations Support Centre Manager of all new deployments to ensure adequate security briefing.

Maintaining and supporting relationship with the Manpower Coordinator for recruitment needs, proactively identifying and flagging possible staffing gaps.

Liaising with Manpower Coordinator to ensure that all documentation (i.e. qualifications, passport, etc.) are in order prior to deployment.

Tracking and following up to ensure renewal of staff qualifications and medical registration in home country.

Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner.

Coordination with the Medical Supplies Team to ensure staff members are issued uniforms and the correct equipment upon deployment.

Maintaining appropriate records of staff uniform and equipment allocations, return and replacement.

Coordination between deployed personnel and Medical Supplies Team for re-stocking of medical equipment.

Recording all expenses against relevant budget and escalating any financial risk to relevant Operations Manager as they arise.

Coordinating payroll data for field staff, submitting to Project Coordination Manager on a monthly basis and dealing with any payroll queries in a timely manner.

Providing information related to staff travel arrangements and costs to Commercial and Finance Teams as well as Senior Management.

Assisting the Commercial and Accounts Management teams with client enquiries/ requirements and in providing staffing documentation as part of bid processes.

Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Medical Director.

Qualifications

Preferably qualified to Degree level

Excellent interpersonal and communication skills.

Strong planning and administrative skills.

Exceptional organisational skills with the ability to work on own initiative and as part of a team.

Critical thinking and ability to assess situations with a view to proactively pre-empt or resolve problems, liaising with relevant stakeholders.

Result oriented, including out of standard office hours

Resourceful with strong problem solving skills

Ability to work under pressure whilst remaining client focused.

Effective time management skills and ability to efficiently manage own workload

Ability to correctly interpret and apply relevant company policies and procedures

Proficient in Microsoft Office (Excel, PowerPoint and Word)

Previous experience in a similar role, dealing with international personnel logistics

Demonstrable experience in dealing with confidential and highly sensitive information

Demonstrable experience working in a fast-paced and demanding environment

Additional Information

All your information will be kept confidential according to EEO guidelines