The Opportunity

The Student Affairs Deanship Department seeks an incumbent for the position of Administrative Officer to support in managing and coordinating the Alumni & Student Careers Office by offering administrative and operational support to the team. This role will include working directly with students, graduates, employers and other opportunity providers.

The Responsibilities

Under the guidance and direction of Manager, Alumni & Student Careers Office, the Administrative Officer is responsible for:

Performing general administrative duties allowing the department to function smoothly and efficiently.
Responding promptly, effectively and courteously to student and staff concerns.
Serving as the first point of contact for students and respond to basics student queries.
Performing administrative duties with students, producing reports as requested, and attending to phone calls.
Ensuring the Career Centre is in presentable look & attractive for students.
Recording minutes of meetings.
Developing, coordinating and maintaining a central activity calendar for the Student Careers Office.
Documenting and archiving important documents.
Supporting with the Information Management of the Alumni & Student Careers Office (Memo tracking, Shared drive information management, Minutes of meeting etc.).
Updating the Careers website materials in consultation with the Career team.
Generating purchasing orders for the Unit.
Assisting in the preparation for workshops and events organized by the Alumni & Student Careers Office (venue booking, IT arrangement, etc.)
Working closely with the Manager Alumni & Student Careers Office to develop and complete special projects which contribute to the success of the Unit.
Supporting with adhoc Career projects, as directed by line manager.
The Requirements

A minimum of a bachelor’s degree in a related field from an accredited institution and 2 years of relevant experience or an equivalent combination of education and experience.
Familiarity with a customer focused environment.
Highly computer literate, including Microsoft Office Suite.
Other essential requirements:

Fluency in Arabic & English.
Good administration skills.
Attention to details.
The Benefits

The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

To Apply

In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.

While we appreciate all applications, you will be contacted only if you are selected for an interview.