Supporting the Most Exciting and Meaningful Missions in the World

Receptionist
PAE is a leader in providing solutions for base operations, logistics, construction, airfield operations and personnel placement. We are expanding our team of professionals in Dubai and invite you to consider apply to our Front Desk Receptionist position.

Reports to: Senior Business Manager

Performance Location: Dubai Office

Working Environment: The candidate will work in a traditional office setting.

Work Schedule: This position works nine hours/day five days a week minimum.

Major Duties and Responsibilities:

Managing the reception duties
Ensure all visitors are welcomed in a courteous and professional manner
Responsible for routing calls and visitors
Calendar management of the internal meeting rooms
Co-ordination of incoming and outgoing post, including booking couriers and where required tracking the delivery of parcels. Coordinates mail delivery and pick-up.
Office stationary supply management, ensuring that supplies are always available, including ink and toners for the printers and photocopiers
Being a point of contact for office maintenance vendors, including cleaning company, electricity supplier, etc.
Assist with purchase requisition creation and tracking for front desk/senior business manager/HR
Assist the managers in the planning and preparation of meetings and event planning
Booking adhoc travel arrangements
Act as Safety Coordinator for office to include ensuring appropriate first aid box supplies are available at all time
Escort guests when required
Print and collate documents
Ensures proper security of office, distribution and tracking of badges
Supports and Interacts with staff to provide special requests
Assist with survey/participation tracking
Assist managers with project execution; take lead on smaller assigned projects
Drafts Excel sheets and PowerPoint presentations when needed to support management.
Take meeting minutes
Qualifications :

Minimum Acceptable Experience and Qualification Levels:

Experience/Personal Attributes Required

1 year + previous experience in receptionist or front office admin position
Competent in Microsoft Word, Office, Excel and PowerPoint
Proficient in communicating via e-mail and use of internet access.
Strong communication skills including a professional telephone manner
Professional in nature with a flexible and positive attitude
Excellent attention to detail
Ethical
Personable and confident manner
Proactive team player
Must have familiarity using office equipment (printers, scanners, laminator, phones, etc.)
Able to appropriately address issues in a professional manner.
Sets a good example regarding punctuality, hygiene, attendance, attitude and professional appearance to reflect a good image of the company
Education:

High School Diploma required, some college accounting courses preferred or administrative certificate preferred.
Preferred:

Event planning experience (10-100 people)
Familiarity with Dubai
Currently in United Arab Emirates
Possess a valid Dubai driver’s license
1 year + welfare/morale experience
1 year + hospitality or sales experience
Language Requirement:

Must be fluent in speaking, reading and writing English to the 12th. grade level.
Must have excellent oral and written communication skills sufficient to effectively communicate with employees, management and clients.
PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
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