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Facilities Management Coordinator
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Category
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Maintenance and Repair
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Skill Set
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maintenance and repair,maintenance management,management skills
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Career Level
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Junior
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Employment Type
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Full Time
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Min Work Experience
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2 - 5 Years
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Min Educational Level
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Bachelors Degree
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Monthly Salary
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Unspecified
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Benefits
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As per UAE labour law
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Description
The Facilities management coordinator will be responsible to maintain a secure and well-functioning work environment.
The role will include checking devices, structures and systems (e.g. HVAC, building maintenance) on a regular basis and identify needs for repairs. You will also coordinate with external vendors, and conduct cost analyses when purchasing new items or services.
TASKS & RESPONSIBILITIES
Contact person for all facility related issues / concerns / repairs for follow up and action.
Arrange for regular maintenance of equipment and internal systems. Check rooms and furniture to identify needs for repairs and ensure minor malfunctions in office equipment are fixed.
Communicate and liaise directly with departments to coordinate maintenance and repairs.
Renewal of annual maintenance contracts and action service reports including HVAC, electrical, plumbing, forklifts, fire system, ventilators, crawford doors, scales, GC machine and compressors.
Ensure timely completion of preventive maintenance programs.
Ensure that factory consumables and sundry purchases are ordered and delivered on time. Generate and maintain the purchase orders and vendor contracts.
Follow up with suppliers on invoice discrepancies and non-conformances.
Operate and manage waste management processes and contracts including acetone, vials, empty drums and disposal of hazardous waste.
Conduct market research and compare costs and benefits when evaluating new vendors
Keep track of regular and ad-hoc facility expenses.
Available to be assigned on-call after business hours and respond to emergency situations as necessary.
Adhere to the quality, environmental, health and safety standards of the company.
Other tasks as directed by the General Manager.
SKILLS & ATTRIBUTES REQUIRED
Degree in related discipline
Excellent English communication skills – Essential
Minimum 2-3 years of experience in a similar role - Essential
Strong knowledge of facilities management operations, purchasing, vendor negotiations experience – Essential
The ability to use Microsoft Office – Essential
Trakhees FZIO accreditation - advantageous
Understanding of safety regulations in office – advantageous
Sound judgement and the ability to think quickly during emergencies
A friendly / helpful attitude and good time management
Able to work efficiently and effectively with attention to detail, even when under pressure
Must be able to function well in a high-intensity, constant changing environment.
The role will include checking devices, structures and systems (e.g. HVAC, building maintenance) on a regular basis and identify needs for repairs. You will also coordinate with external vendors, and conduct cost analyses when purchasing new items or services.
TASKS & RESPONSIBILITIES
Contact person for all facility related issues / concerns / repairs for follow up and action.
Arrange for regular maintenance of equipment and internal systems. Check rooms and furniture to identify needs for repairs and ensure minor malfunctions in office equipment are fixed.
Communicate and liaise directly with departments to coordinate maintenance and repairs.
Renewal of annual maintenance contracts and action service reports including HVAC, electrical, plumbing, forklifts, fire system, ventilators, crawford doors, scales, GC machine and compressors.
Ensure timely completion of preventive maintenance programs.
Ensure that factory consumables and sundry purchases are ordered and delivered on time. Generate and maintain the purchase orders and vendor contracts.
Follow up with suppliers on invoice discrepancies and non-conformances.
Operate and manage waste management processes and contracts including acetone, vials, empty drums and disposal of hazardous waste.
Conduct market research and compare costs and benefits when evaluating new vendors
Keep track of regular and ad-hoc facility expenses.
Available to be assigned on-call after business hours and respond to emergency situations as necessary.
Adhere to the quality, environmental, health and safety standards of the company.
Other tasks as directed by the General Manager.
SKILLS & ATTRIBUTES REQUIRED
Degree in related discipline
Excellent English communication skills – Essential
Minimum 2-3 years of experience in a similar role - Essential
Strong knowledge of facilities management operations, purchasing, vendor negotiations experience – Essential
The ability to use Microsoft Office – Essential
Trakhees FZIO accreditation - advantageous
Understanding of safety regulations in office – advantageous
Sound judgement and the ability to think quickly during emergencies
A friendly / helpful attitude and good time management
Able to work efficiently and effectively with attention to detail, even when under pressure
Must be able to function well in a high-intensity, constant changing environment.
